The Leibniz Institute for Media Research | Hans-Bredow-Institut (HBI) in Hamburg is looking to fill the following position as soon as possible: Human Resources Officer (m/f/d)
Initially limited to 2 years with the option of subsequent permanent employment, pay grade 9a/b TV-L | Full-time | Location: Hamburg
The Leibniz Institute for Media Research | Hans-Bredow-Institut (HBI) in Hamburg is one of the leading institutes in Europe in its field. In 2019, it was accepted into the renowned Leibniz Association due to its scientific quality, structural relevance to the scientific system, and supraregional significance. The HBI investigates media change and the associated structural changes in public communication. It combines basic research and knowledge transfer research with a cross-media, interdisciplinary, and independent scientific perspective.
Tasks
- Personnel administration throughout the entire employee lifecycle
- Independent execution of payroll accounting using DATEV LODAS
- Ensuring compliance with collective bargaining agreements and legal requirements
- Checking travel expense reports
- Preparing contract documents and references
- Monitoring deadlines
- Digital and analog management of personnel files
- Supporting time recording, managing attendance and absences
- Advising our employees on all personnel-related issues
- Correspondence with authorities, social security institutions, and health insurance companies
- Certification and registration
- Application management
Profile
What we expect from you:
- A completed training program in a commercial or administrative profession or comparable qualification in the field of human resources
- At least 3 years of relevant professional experience in the aforementioned area of responsibility
- Proficiency in the application of tax and social security law
- User knowledge of DATEV LODAS or a comparable accounting system
- Experience in focusing and accounting for the pay of students
- Confidence in checking travel expense reports.
- Proficiency with MS Office applications
- Fluent in written and spoken German
- Good in written and spoken English
- Reliability, independent and structured way of working, and confident manner.
- Initiative, flexibility, and ability to work in a team.
The following would also be an advantage:
- Knowledge of collective bargaining law (TV-L)
- Knowledge of the Academic Fixed-Term Contract Act (WissZeitVG)
- Experience in applying German labor laws
- Familiarity with the Hamburg Travel Expense Act (HmbRKG)
- User knowledge of the HR management system Personio
- Interest in working on new HR topics and projects
- Joy and experience in recruiting new employees
Offer
- Flexible working hours (flexitime) with the option of working in a hybrid model for an attractive and family-friendly employer certified by the “audit berufundfamilie” (work and family audit).
- Informal culture at the institute with flat hierarchies
- A secure employment relationship and remuneration in accordance with the collective agreement for the public sector of the federal states (TV-L), including an annual bonus payment
- Capital-forming benefits
- Company pension scheme (VBLU)
- Employer subsidy for the HVV-Profiticket as Deutschlandticket (Basic)
- Needs-based and individually tailored training and qualification opportunities
- 30 days of vacation per year
- Option of permanent employment after the fixed-term contract expires
- A modern office workplace at our new institute location in Hamburg-Rotherbaum
Application
Have we sparked your interest? Then become part of our team and apply by sending us your application with the subject line “WUB25-21” by email to bewerbung@leibniz-hbi.de. Please attach your application documents as individual PDF files. Only direct applications are welcome. No inquiries from recruiters, please.
If you have any questions about the application process, please email our HR department (personal@leibniz-hbi.de). If you have any technical questions, please contact our HR manager Lina Sophie Glöckner (l.gloeckner@leibniz-hbi.de).
Your qualifications and strengths are what matter to us. We welcome applications from all individuals, regardless of their cultural or social background, gender, sexual identity, nationality, age, religion, worldview or disability. In accordance with SGB IX, severely disabled persons will be given special consideration if they are equally qualified (please enclose appropriate proof). We support the compatibility of work and family life. Professional equality between women and men, as defined by the Federal Equality Act, is important to us. We are committed to reducing the underrepresentation of either gender in all areas and positions.
Please note that your application documents will be processed and stored by us for the purpose of filling the position, in accordance with data protection regulations. This data will be deleted once the application process is complete.
We look forward to hearing from you!
Photo: Timon Studler / Unsplash